Are you a highly organised, detail-oriented self-starter with a strong background in finance? Do you thrive in fast-paced environments and enjoy being the go-to person for everything from executive support to financial administration? If you’re excited about being the CEO’s right-hand person at a growing startup, this could be the perfect opportunity for you!
ABOUT NATURAL HEROES
At Natural Heroes, we’re on a mission to make clean, high-quality, sustainable skincare products accessible to everyone. We specialise in mostly vegan and naturally derived products, committed to open-sourcing cosmetics, candles, soaps, and home-care goods. We believe DIY cosmetics should be as normal as cooking your own meals! As a remote-first company, we embrace a culture of flexibility, collaboration, and innovation.
HOW YOU'LL MAKE A DIFFERENCE
As the Executive Assistant & Finance Administrator, you will play a pivotal role in supporting our leadership team while ensuring the smooth operation of our financial processes. This unique hybrid role offers you a comprehensive view of our business and the opportunity to make a significant impact.
YOUR KEY RESPONSIBILITIES
Executive Support:
Manage calendar for executives, schedule meetings/events, and coordinate logistics.
Oversee key company inboxes, occasionally responding to emails and document requests on behalf of executives.
Record meeting notes, assign action items, and follow up to ensure completion.
Handle various administrative tasks such as data entry, document management, and job vacancy postings.
Finance Administration:
Assist with financial tasks including processing payments, invoicing, and expense tracking.
Reconcile financial statements and prepare reports for the Executive Team.
Manage accounts payable and receivable, ensuring timely and accurate processing.
Support the finance team with ad hoc projects and financial analysis.
THE IDEAL CANDIDATE
Dependable & Flexible: Willing to put in extra hours when needed to meet deadlines and support the team.
Responsive & Communicative: Highly responsive on Slack and email, ensuring clear and timely communication.
Organised & Detail-Oriented: Exceptional multitasking abilities, with a knack for staying on top of various projects and deadlines.
Finance-Savvy: You have a strong understanding of financial processes and are comfortable handling a range of financial tasks.
Self-Motivated & Ambitious: Always seeking new ways to contribute and take on additional responsibilities.
Team Player: You thrive in a collaborative environment and are always ready to help, regardless of the task.
Tech-Savvy: Proficient in using financial software and constantly exploring new technologies to streamline processes.
Open & Transparent: You’re honest and direct in your communication, welcoming feedback and offering it constructively.
Growth-Oriented: You’re curious and eager to learn, always looking to expand your skills and knowledge.
EXPERIENCE REQUIREMENTS
Minimum 2 years of experience as an executive assistant with a strong focus on financial administration.
Proven track record in managing financial tasks such as invoicing, payments, and reconciliations.
Experience with financial software and online collaboration tools (e.g., Informer, QuickBooks, G-Suite, Slack).
Strong organisational and multitasking skills.
WHAT WE OFFER
Salary: $400 - $600 per month (40 hours per week).
Fully remote work environment (preferably within the CET time zone).
Unlimited growth opportunities in a mission-driven organization.
TO APPLY
Be ready to work 40 hours per week.
Comfortable conducting business in English (C1 level).
Submit your CV and cover letter in English.
Be ready to answer a quick 10-minute prescreening.
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